FAQs

Have questions?
We may just have the answers for you!


What to expect
What hours am I expected to be at my booth?
What happens if it rains?
Can I show more work than the ones we've submitted?
Am I allowed to bring and sell artist cards and/or prints in my booth?

Public information on the Artist Directory
I have a new business email and/or website. How to I update my information in the artist directory?
I misplaced my login information, how to I access the artist dashboard to update my profile?
My website link doesn't work.  How do I fix this?

Tents & Displays
What is included in my booth fee?
What types of displays am I allowed to use?
I do not own a tent. Can I rent one?
Are the tents waterproof?
I am bringing my own tent - does it need weights?
How do I hang my art? 

Security
Can I leave my work in my tent overnight?
Can I leave my plinths and/or display cases in my tent overnight?
Is there security on Nathan Philips Square?

 

What hours am I expected to be at my booth?

The public hours of the exhibition are:

Friday July 6, 10am - 7pm
Saturday July 7, 10am - 7pm
Sunday July 8, 10am - 5pm

As an artist exhibitor, you are expected to be on-site and available during these times.

Artists must register (pick up lanyard and signage) at the information hub and be present at your booth before 10:00 am EST on the first day of the exhibition.

Three consecutive days on the square can be tough. Rope in your friends and family members to help you over the weekend and to give you chance to take a break.

What happens if it rains?

The fair takes place rain or shine. Make sure that you keep an eye on the weather forecast and prepare yourself accordingly. 

Can I show more work than the ones we've submitted?

The images you submit in your application should be representative of the work you intend to show at the exhibition. The expectation is that you should only be exhibiting works relevant to the category you are applying in (i.e. if your 3D Works application was accepted, you cannot sell paintings at the exhibition.)

Am I allowed to bring and sell artist cards and/or prints in my booth?

Only original works of art are accepted into the exhibition, all works must be hand-made by the artist and general merchandise is not allowed.  For more information please see the Reproduction Policy, each artist has signed and agreed to it as part of their participation in the fair. Please make sure you review our Reproduction Policy thoroughly as no exceptions will be made on site.

I have a new business email and/or website. How to I update my information in the artist directory?

It’s simple! Our system interface lets you update your artist profile anytime. Just login to the artist dashboard, click Update Profile and edit your public info.

I misplaced my login information, how to I access the artist dashboard to update my profile?

You can reset your password anytime on the login page by using the email you signed up with. Be sure to check your junk mail box if you do not recieve your password reset email.

My website link doesn't work.  How do I fix this?

You can fix this issue by logging in to the artist dashboard and updating your public info.  Make sure you place your entire website URL in the Artist Website information option (including "https://"). 

What is included in my booth fee?

Booth fees covers your raw exhibit space (e.g. physical footprint on the square). Tents, display equipment and other supplies are not included unless you purchased the special Emerging Artist Package or are a part of our special programming (OCAD Career Launchers, Community Booths etc.) All artists must pay their booth fee in order to participate in the fair.

What types of displays am I allowed to use?

You are responsible for renting, or bringing your own, 10' x 10' white tent, display fencing, tables, chairs, and rubber weights (25lbs per leg). Home-made weights are not allowed.

Custom-built displays are not permitted, and they will be removed from the site and no refund will be issued to you. The only exceptions are stand-alone jewellery display cases and sculptors, ceramicists and glass artists using plinth displays. If you are unsure, please send a photo to staff for approval.

I do not own a tent. Can I rent one?

We do not rent or supply tents or equipment.  Tents and display equipment can be rented from Higgins Event Rentals, our tent suppliers for Toronto Outdoor Art Exhibition. If you have any tent rental related questions, please contact Higgins directly.

Are tents waterproof?

Pop-up tents are water resistant but not waterproof. Make sure that you bring a protective tarp or plastic sheeting to protect your work and to avoid damage in the event of rain. Ponchos, pool noodles etc. will be available for sale at the Higgins pop up shop during the fair.

I am bringing my own tent - does it need weights?

Yes. All tents at Nathan Philips Square must be weighted down with approved weights from Higgins Event Rentals. Homemade weights, including cinderblocks, bricks, wood, or construction materials are not permitted. If you are bringing your own tent, you will not be allowed to set it up without the appropriate rubber weights.

How do I hang my art? 

If you are renting a Tent from Higgins Event Rentals, our exclusive tent suppliers, they rent out 8’ x 2’ black grid panels that are hung in a popup tent horizontally, maximum 3 per wall (9 per booth total) for light art such as jewellery, small prints, etc. For heavy art such as photographs, sculptures, framed pieces, large canvases, etc., we recommend the Booth Fencing which are 6’ high x 10’ long fencing panels that stand in your tent (3 sides for the 2 tent walls and 1 back wall). Please note that Higgins does not provide wire, hooks or clips to hang your art onto the grid walls or booth fencing.

Can I leave my work in my tent overnight?

No. As a rule, we strongly recommend that you do not leave your work or any valuables or loose objects in your tent overnight. The Toronto Outdoor Art Exhibition and the City of Toronto are not responsible for any lost, stolen, damaged items during the exhibition. We are not responsible for securing your work left overnight.

Can I leave my plinths and/or display cases in my tent overnight?

You can leave plinths or displays set-up in your tent overnight, but we highly recommend that you secure them in your tent space to prevent theft or damage. Display cases that contain small easily transported items, such as jewelry, should be emptied.   

Is there security on Nathan Philips Square?

Nathan Phillips Square is a public civic square open 24 hours a day. We hire roaming overnight security guards through a private contractor, but they cannot, and will not secure the area. Because of this, we highly recommend that you remove all art and valuables from your tent each night or purchase overnight storage.

For more information contact:

Ania Harmata, Artist Relations Coordinator
[email protected]
416.408.2754