Artist FAQs

Have questions?
We may just have the answers for you!


What to expect
What hours am I expected to be at my booth?
What happens if it rains?
Can I show more work than the ones we've submitted?
Am I allowed to bring and sell artist cards and/or prints in my booth?

Public information on the Artist Directory
I have a new business email and/or website. How to I update my information in the artist directory?
I misplaced my login information, how to I access the artist dashboard to update my profile?
My website link doesn't work.  How do I fix this?

Tents & Displays
What is included in my booth fee?
What types of displays am I allowed to use?
Can I bring my own weights?
I do not own a tent. Can I rent one?
Are the tents waterproof?
I am bringing my own tent - does it need weights?
How do I hang my art? 

Security
Can I leave my work in my tent overnight?
Can I leave my plinths and/or display cases in my tent overnight?
Is there security on Nathan Philips Square?

 

What hours am I expected to be at my booth?

The public hours of the Fair are:

Friday July 12, 10am - 7pm
Saturday July 13, 10am - 7pm
Sunday July 14, 10am - 5pm

You are expected to be on-site and available during these times.

Artists must register (pick up lanyard and signage) at the information hub and be present at your booth by 10:00 am EST on the first day of the Fair. Artist sales must end according to the Fair hours. 

Three consecutive days on the square can be tough. Rope in your friends and family members to help you over the weekend and to give you chance to take a break.

What happens if it rains?

The Fair takes place rain or shine. Make sure that you keep an eye on the weather forecast and prepare yourself accordingly. For more tips on how to protect your work in case of rain, see the Artist Handbook and Booth Camp Summary.

Can I show more work than the ones I've submitted?

The images you submit in your application should be representative of the work you intend to show at the Fair, and respect the jury process. They do not have to be the exact same pieces, but they should be the same body of work (same style, medium and subject matter) as the ones submitted in your application. The expectation is that you should only be exhibiting works relevant to the category you are applying in (i.e. if your 3D Works application was accepted, you cannot sell paintings at the Fair.)

Am I allowed to bring and sell artist cards and/or prints in my booth?

Only original works of art are accepted into the Fair, all works must be hand-made by the artist and general merchandise is not allowed.  Please make sure you review our Reproduction Policy thoroughly, as no exceptions will be made on site. Each artist has signed and agreed to it as part of their participation in the Fair. 

I have a new business email and/or website. How to I update my information in the artist directory?

It’s simple! Our system interface lets you update your artist profile anytime. Just log in to the artist dashboard, click 'Update Profile' and edit your public info.

I misplaced my login information, how to I access the artist dashboard to update my profile?

You can reset your password anytime on the login page by using the email you signed up with. Be sure to check your junk mail box if you do not receive your password reset email.

My website link doesn't work.  How do I fix this?

You can fix this issue by logging in to the artist dashboard and updating your public info.  Make sure you place your entire website URL in the Artist Website information option (including "https://"). For Twitter, only include your username with the @ symbol example: @jonsmith

What is included in my booth fee?

Booth fees covers your raw exhibit space (e.g. physical footprint on the square). Tents, display equipment and other supplies are not included unless you purchased the special Emerging Artist Package or are a part of our special programming (OCAD Career Launchers, Community Booths etc.) All artists must pay their booth fee in order to participate in the Fair.

What types of displays am I allowed to use?

You are responsible for renting, or bringing your own, 10' x 10' white tent, display fencing, tables, chairs, and rubber weights (25lbs per leg). Home-made weights must be approved by the logistics manager. If you are renting the heavy duty booth fencing (3 sides) you do not need to rent additional weights.

Custom-built displays are not permitted, and they will be removed from the site and no refund will be issued to you. The only exceptions are stand-alone jewellery display cases and sculptors, ceramicists and glass artists using plinth displays. If you are unsure, please send a photo to staff for approval.

Can I bring my own weights?
All non-Higgins rubber weights must be approved by the TOAF Logistics Team. If you plan to bring weights that are different from the rubber ones you must get them approved by sending their weight description and photo to [email protected]ntooutdoor.art no later than June 20th. Please note that weights that have been approved in the past do not count, you must get them approved on a yearly basis as City of Toronto and TOAF rules change frequently. Sandbags, cinderblocks, bricks etc. are not permitted under any circumstance.

I do not own a tent. Can I rent one?

We do not rent or supply tents or equipment.  Tents and display equipment can be rented from Higgins Event Rentals, our tent suppliers for Toronto Outdoor Art Fair. If you have any tent rental related questions, please contact Higgins directly.

Are tents waterproof?

Pop-up tents are water resistant but not waterproof. Make sure that you bring a protective tarp (preferably white) or heavy plastic sheeting to protect your work and to avoid damage in the event of rain. Pool noodles of hula hoops work great when inserted into the corners of your tent, to keep the roof tight and allow rain to slide right off instead of pooling and causing damage. Ponchos, pool noodles etc. will be available for sale at the Higgins pop up shop during the Fair.

How do I hang my art? 

If you are renting a Tent from Higgins Event Rentals, our exclusive tent suppliers, they rent out 8’ x 2’ black grid panels that are hung in a popup tent, maximum 3 per wall (9 per booth total) for light art such as jewellery, small prints, etc.
For heavy art such as photographs, sculptures, framed pieces, large canvases, etc., we recommend the Booth Fencing which are 6’ high x 10’ long fencing panels that stand in your tent (3 sides for the 2 tent walls and 1 back wall). Please note that Higgins does not provide wire, hooks or clips to hang your art onto the grid walls or booth fencing.

Can I leave my work in my tent overnight?

NO. As a rule, do not leave your work, any valuables or loose objects in your tent overnight. Toronto Outdoor Art Fair and the City of Toronto are not responsible for any lost, stolen, damaged items during the Fair. We are not responsible for securing your work left overnight. Overnight storage is for artwork only, not supplies and furniture.

Can I leave my plinths and/or display cases in my tent overnight?

You can leave plinths or displays set-up in your tent overnight at your own risk, but we highly recommend that you secure them in your tent space to prevent theft or damage. Display cases that contain small easily transported items, such as jewelry, should be emptied. Please 

Is there security on Nathan Philips Square?

Nathan Phillips Square is a public civic square open 24 hours a day. We hire roaming overnight security guards as well as roaming guards and Paid Duty Officers during the day, but they cannot, and will not secure the area. Because of this, we highly recommend that you remove all art and valuables from your tent each night or purchase overnight storage. In case of security concern please call City Hall security at (416) 392-7149, and then report incidents to TOAF staff at the Information Booth. In case of an emergency, call 911.

For more information contact:

Ania Harmata, Artist Relations Coordinator
[email protected]
416.408.2754