Liability and Abandonment Agreement
Updated November 2017
Toronto Outdoor Art Exhibition (TOAE) takes place at Nathan Phillips Square, and is a free event open to the public and all people. The City of Toronto security number will be provided in your artist handbook for situations that you feel require attention. If you require Toronto Police Services, please call 911. Please notify staff or volunteers at the info tent of suspicious behaviour as soon as possible.
In consideration of TOAE providing you with a display area, you fully understand and completely agree that you will not hold TOAE, its board members, staff, volunteers, agents, contractors, affiliates and sponsors, or The City of Toronto, liable for any bodily injury, death, stolen property, loss or damage to any property belonging to yourself or any other person in, on or about your display area.
You acknowledge, understand completely, and fully agree that TOAE and their site hosts, the City of Toronto/Nathan Phillips Square affiliates and associates, may need to make changes to the event site footprint with or without notifying you, leading up to, during setup and/or during the live event after you set up. These changes may result in your booth display location being moved to another area of the site footprint. If you have set up a display that the City of Toronto or TOAE does not approve of we can ask you to alter and/or remove said display. You acknowledge this, understand, and completely and fully agree that said changes/alterations, with or without notice to you, would not constitute the City of Toronto or TOAE owing any refund given these said changes.
You also acknowledge, understand, and completely and fully agree, that you, the artist, must register and be present at your booth before 11:00 am EST on Friday July 6, 2018, or you will be considered to have abandoned your booth and further, that if you, the artist, are not present at your booth by this time, whether or not you have registered, TOAE cannot guarantee your booth, display area, rental equipment, display tent, fencing, chairs, tables and accessories. TOAE and their affiliates are free to dismantle, move, and distribute all or part of the booth, display materials and accessories, and you will not be eligible for any refund or compensation from TOAE or their affiliates and will not hold them financially responsible or liable in any way. If you experience an unavoidable delay please notify TOAE staff via phone or email. If approved by TOAE staff, arrange for a representative to attend and set up before 11 am EST.
Artists must be present during the entire length of the exhibition and be there to represent themselves and their artwork; the artist may not hire a representative to sell artworks on their behalf because this practice is not consistent with TOAE values of an accessible artistic sphere where artists can and should engage with the public. If you sell out, TOAE asks that you return and are present for the remainder of the Exhibition to represent yourself through engaging with visitors in conversation about your work for all three days of the exhibition. We take pride in putting the public in direct access with the artists who create the work. You acknowledge, understand, and completely and fully agree, that you, the artist, will physically attend and sell your own artworks at the Exhibition.
Artists are encouraged to bring family, friends etc. to aid in booth management, allow them to take coffee, lunch and washroom breaks etc. However your associates are not to replace your physical presence at the Exhibition unless TOAE staff has given approval. Approval will only be given in emergency situations. In the event of an unforeseen absence or emergency, the artist must notify TOAE staff in writing (via email), and permission to designate a representative to replace the artist is at the discretion of TOAE staff upon receiving written notice. Artists recognize that their absence may result in their booth being shut down or ineligibility for awards judging.
Artist sales must end according to the Exhibition hours, and booths must close at these times (Friday 8 pm, Sat 7 pm, Sun 5 pm). Artists are expected to be loaded out and off the Square in a timely manner (90 minutes after exhibition close time).
You agree fully to leave the booth display area as found, removing all garbage and all other materials used to exhibit your work at the Toronto Outdoor Art Exhibition, on the weekend of July 6, 7, and 8, 2018.
Artist Code of Conduct
Toronto Outdoor Art Exhibition (TOAE) values respectful behaviour, openness, positive attitude and a sense of community as our core culture. In all of our relationships, communications and partnerships with our stakeholders and artists, we abide by these core values and we expect the same in return from you.
TOAE has a zero tolerance policy for inappropriate behaviour including, but not limited to, the use of foul language or insulting, racial slurs, and physical violence and verbal assault towards staff, volunteers, other artists or affiliates. If this type of behaviour occurs, the artists will be escorted off the premises with no refunds of booth fees, application fees, Higgins rental fees, parking fees or any other expenses or payments and future participation in TOAE will be jeopardized.
To ensure fairness for every artist, the rules contained in this agreement will be strictly enforced. Consequences for violating the Liability and Abandonment Agreement are at the discretion of TOAE staff and board and can include your removal from the square with no refunds, as well as possible exemption from participating in future Exhibitions.
You acknowledge that you fully understand and completely agree with the above terms, conditions and consequences as part of your participation in TOAE.