Fees & Deadlines

Prices and Important Dates

What does it cost to participate? 

First, there is a non-refundable application fee that goes towards processing your application and administering the jury process. If your application is successful, you will pay for your booth spot which does not include tents. You should budget for tent rental if you don't own a tent. You also need to consider parking and storage fee as well as accommodation and transportation if you are coming from out of town. Below is a breakdown of fees that will help you budget more realistically. 

Please note, all prices are listed in Canadian dollars.

TOAF only accepts credit cards, visa debit or prepaid credit cards, cash will not be accepted under any circumstance. 

Application Fees

Early Bird Application Fee: $50
Student Application Fee: $30
Late Fee: If you apply between March 2 at 12 AM and March 9 at 11:59 PM, a $50 late fee will be applied. 

Did you know that TOAF is a nonprofit and registered Canadian charity? Your application fee goes towards the processing and administration of your application as well as allowing TOAF to continue its work in the Canadian arts sector.

2019 Booth Fees (2020 Prices)

Different booth types are priced to accurately reflect booth size, foot traffic, environment, ground type etc. 

10'x10' Regular Booth: $585
10'x10' Prime Location Booth*: $700
10'x10' Budget-Friendly Booth: $485 
10'x10' Student Booth**: $260
Emerging Artist Packages including tent coverage and booth fee: $460

Non-student artists can purchase a double booth space (10'x20'). 

* Prime booth locations are predetermined based on our site capacity. First-come, first-serve does not apply. 

** Student booth locations are predetermined based on our site capacity. First-come, first-serve does not apply. Only 10'x10' are offered to students. To be eligible to apply and exhibit as a student you must be currently enrolled full-time at a recognized postsecondary institution.

*** Limited emerging artist packages smaller or shared booth space, a tent rental and walls. An emerging artist can be defined as a student artist, an artist 3-5 years post graduation, or someone who’s made a career change or recently decided to prioritize their art above everything else with less than 5 years of exhibition experience. 

Community Booth Fees

For more information on opportunities for artist collectives, nonprofits and artist-run centres at Toronto Outdoor Art Fair, see our Call for Nonprofits page. There is no application fee to submit a Community Booth proposal.

10x10' Community Booth: $1,250 (includes space, tent rental, tables, chairs, and hanging grids)
10x20' Community Booth: $2,500 (includes space, tent rental, tables, chairs, and hanging grids)

Important Dates

November 28, 2019 - Applications open at 12:00 AM
January 13, 2020 - Application Information Session 
March 1, 2020 - Last day to apply without late fee
March 2, 2020 - Late fees begin at 12:00 AM
March 9, 2020 - Artist Application deadline at 11:59 PM
March 20, 2020 - Community Booth Application deadline at 11:59 PM
April 7, 2020 - Jury results emailed to artists, Booth Payments Open
April 2020 - Booth Payments Due
May 2020 - Booth Camp
May 2020 - Final day to drop out with full refund (minus $50 admin fee)
July 10-12, 2020 - 59th Toronto Outdoor Art Fair

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Tent Rentals (Prices subject to change for 2020)

Artists are welcome to bring their own white pop-up tents. If you do not own a tent, budget anywhere between $300 - $900 for your setup, depending on your specific needs and sizes. Every year, we negotiate a bulk discount rate on your behalf with Higgins Event Rentals, our exclusive third-party supplier of tents, grid walls, chairs, tables, 25 lb weights etc.  
Tent rental information will be emailed to artists in April. 
Higgins Event Rentals only accepts credit cards.

Package B (example only)*
10x10' white popup tent, 4 walls, 4 weights
6 black grid wall panels 2'H x 8'L + cable ties
1 6' table, 2 grey folding chairs
EARLY BIRD: $340 before June 18, 2019       REGULAR: $405 before June 28, 2019

*This is an example package only, more information including different packages and a la carte items will be emailed to artists upon acceptance. Prices subject to change for 2020.

Please note that rubber weights are mandatory for all artists.

Transportation and Parking

Please consider your transportation costs to and from the Fair. TOAF works with Toronto Parking Authority to provide an affordable overnight parking pass at Nathan Phillips Square underground parking lot with in-and-out privileges. However, it might be more cost effective to pay per hour if you are only dropping artwork off and not parking your car for the duration of the fair. Find more information here. The cost of this 3-day pass for 2019 was $48 - this price is subject to change.

If your vehicle is taller than 6'3, you will need to look for oversize vehicle parking.

Overnight Storage

Artwork storage units are available for overnight storage of artworks for interested artists. Non-refundable fee of $100 per unit, available first-come, first-serves until sold out. Price subject to change for 2020.

Out of Town Artists 

You should budget for your hotel accomodation and shipping of your work. TOAF negotiates a discounted hotel price (walking distance to Nathan Phillips Square). More info TBC.

Important information for International Artists. 
For more important information for International Artists click here.

Insurance

Artists must secure adequate insurance coverage protecting themself, visitors and all exhibit material from damage or theft for the duration of the Fair and during setup. Prices TBD.

Cancellation Policy

You can cancel your participation in the Fair after notice of acceptance and receive a refund of your booth fee, minus a $50 administration fee. You must notify us of your cancellation before the end of May, 2020 by email in order to be eligible for a refund of your booth fee. Cancellations received after this date will not receive a refund under any circumstance.

Booth Assignments

Individual booth assignments are designated first-come, first-serve based on the time your application was submitted. If your application is successful, you will be able to choose your top 3 preferred 'zones' on the Fair map during Booth Payments in April 2020. First-come, first-serve will not apply for student and prime booth locations, as these are predetermined based on site capacity. Your specific booth slot is at the sole discretion of the Toronto Outdoor Art Fair and are not interchangeable or transferable once given. Your booth number will be emailed to you once your booth fee is paid.

Financial Assistance

Ontario Arts Council Exhibition Assistance Grant

Upon receiving your acceptance letter you can submit an application for an Exhibition Assistance grant from Ontario Arts Council for up to $2,000.

We highly recommend you consider applying for this grant, however we do not recommend that your participation should be contingent on receiving the exhibition assistance grant. OAC grant results will not be sent to artists until June and TOAF booth payments are only refundable until May 2020.

If your grant application is successful, you can direct the funds to cover some of your already paid booth fees or production and presentation costs of your show at TOAF.

For more information and to apply see the OAC webpage.