Fees and Deadlines
What does it cost to participate?
First, there is a non-refundable application fee that goes towards processing your application and administering the jury process. If your application is successful, you will pay for your booth spot which does not include tents. You should budget for tent rental if you don't own a tent. You also need to consider parking and storage fee as well as accommodation and transportation if you are coming out of town. Below is a breakdown of fees that will help you budget more realistically.
Please note, all prices are listed in Canadian dollars.
TOAF only accepts credit cards, visa debit or prepaid credit cards, cash will not be accepted under any circumstance.
Early Application Fee: $50
Student Application Fee: $30
Late Fee: If you apply between March 1, 2019 - March 6, 2019 a $50 late fee will be applied.
CARFAC Ontario active members can save $20 on their application fee. Contact CARFAC Ontario for details and discount code. This discount is only available to CARFAC Ontario members and does not apply to CARFAC affiliate organizations.
10'x10' Regular Booth: $575
10'x10' Prime Location Booth*: $690
10'x10' Budget-Friendly Booth: $475
10'x10' Student Booth**: $250
10'x5' Emerging Artist Packages including tent and walls: $450
Non-student artists can purchase a double booth space (10'x20').
* Prime booth locations are predetermined based on our site capacity. First-come, first-serve does not apply.
** Student booth locations are predetermined based on our site capacity. First-come, first-serve does not apply. Only 10'x10' are offered to students. To be eligible to apply and exhibit as a student you must be currently enrolled full-time at a recognized postsecondary institution.
*** Limited emerging artist package of 5' x 10' spots include a tent rental and walls. An emerging artist can be defined as a student artist, an artist 3-5 years post graduation, or someone who’s made a career change or recently decided to prioritize their art above everything else with less than 5 years of exhibition experience. If you are unsure if you fit into this category, please contact us with your CV for clarification.
November 30, 2018 - Applications open at 12:00 AM
January 15, 2019 - Application Information Session
February 28, 2019 - Last day to apply without late fee
March 1, 2019 - Late fees begin at 12:00 AM
March 6, 2019 - Application deadline at 11:59 PM
April 8, 2019 - Jury results emailed to artists, Booth Payments Open
April 18, 2019 - Booth Payments Due
May 11, 2019 - Booth Camp
May 31, 2019 - Final day to drop out with full refund (minus $50 admin fee)
July 12-14, 2019 - 58th Toronto Outdoor Art Fair
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Artists are welcome to bring their own white pop-up tents. If you do not own a tent, budget anywhere between $300 - $900 for your setup, depending on your specific needs and sizes. Every year, we negotiate a bulk discount rate on your behalf with Higgins Event Rentals, our exclusive third-party supplier of tents, grid walls, chairs, tables, 25 lb weights etc.
Tent rental information will be emailed to artists in April.
Package B (example only)*
10x10' white popup tent, 4 walls, 4 weights
6 black grid wall panels 2'H x 8'L + cable ties
1 6' table, 2 grey folding chairs
EARLY BIRD: $340 before June 18, 2019 REGULAR: $405 before June 28, 2019
*This is an example package only, more information including different packages and a la carte items will be emailed to artists upon acceptance
Please note that rubber weights are mandatory for all artists.
Transportation and Parking
Please consider your transportation costs to and from the Fair. TOAF works with Toronto Parking Authority to provide an affordable overnight parking pass at Nathan Phillips Square underground parking lot with in-and-out privileges. It might be more cost effective to pay per hour if you are only dropping artwork off. Find more information here. The cost of this 3-day pass for 2019 is $48 - this price is subject to change.
If your vehicle is taller than 6'3, you will need to look for oversize vehicle parking.
Non-refundable fee of $100 per unit, available first-come, first-serve until sold out.
Out of Town Artists
You should budget for your hotel accomodation and shipping of your work. TOAF negotiates a discounted hotel price (walking distance to Nathan Phillips Square). 2019: $209 + tax per night. More info TBC.
You can cancel your participation in the Fair after notice of acceptance and receive a refund of your booth fee, minus a $50 administration fee. You must notify us of your cancellation before May 31st, 2019 by email in order to be eligible for a refund of your booth fee. Cancellations received after this date will not receive a refund under any circumstance.
Individual booth assignments are designated first-come, first-serve based on the time your application was submitted. If your application is successful, you will be able to choose your top 3 preferred 'zones' on the Fair map during Booth Payments in April 2019. First-come, first-serve will not apply for student and prime booth locations, as these are predetermined based on site capacity. Your specific booth slot is at the sole discretion of the Toronto Outdoor Art Fair and are not interchangeable or transferable once given. We will send your booth assignment once your booth fee is paid.
Ontario Arts Council Exhibition Assistance Grant
Upon receiving your acceptance letter you can submit an application for an Exhibition Assistance grant from Ontario Arts Council for up to $2,000.
We highly recommend you consider applying for this grant, however we do not recommend that your participation should be contingent on receiving the exhibition assistance grant. OAC grant results will not be sent to artists until June and TOAF booth payments are only refundable until May 31, 2019.
If your grant application is successful, you can direct the funds to cover some of your already- paid booth fees or production and presentation costs of your show at TOAF.
For more information and to apply see the OAC webpage.