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Current Job Postings

There are many opportunities to work with us throughout the year.

We hire several seasonal team members for our outdoor art Fair in the Summer. Check back here often, sign up for our newsletter, and keep an eye on our socials for more details as new positions become available.

Volunteer Coordinator
Student Opportunities


Volunteer Coordinator

Contract Dates: April 1 - July 31, 2023
Engagement Conditions: External Contractor
Contract Fee: $6,000
Deadline to Apply: Applications will be accepted on an ongoing basis until the position is filled

Toronto Outdoor Art Fair (TOAF) is looking for an agile Volunteer Coordinator to manage the volunteers at the 62nd edition of Canada’s largest and longest-running outdoor art fair. This event showcases the works of over 300+ contemporary artists, as well as music and dance performances, art installations, food vendors and a beer garden to 150,000 visitors at Nathan Phillips Square in July 2023. The Volunteer Coordinator is responsible for the recruitment, training, scheduling, and management of over 150 volunteers necessary to implement the onsite Fair. TOAF is a small not-for-profit art organization delivering a major, demanding and fast-paced event with modest resources. Therefore, the ideal candidate will be resourceful, autonomous and have great agility and mental flexibility.

Responsibilities

  • Creation and management of Volunteer Coordinator work plan
  • In collaboration with TOAF team, assess volunteer needs across the Events
  • Designing and coordinating the application process and call for volunteers including effective recruitment of individuals for a variety of volunteer roles
  • Interview prospective Volunteer Captains (experienced volunteers with greater responsibilities onsite)
  • Facilitate and run informative, energetic volunteer and captain training sessions
  • Set up, maintain and update volunteer databases (ie. Better Impact, Volgistics) and software, including tracking information, setting shift schedule, role descriptions and tracking volunteer attendance
  • Develop ways to recognize and reward volunteer efforts (securing partnerships with local businesses to support volunteer perks)
  • Develop/update a comprehensive training presentation and volunteer handbook for each Event
  • Manage volunteers and the Volunteer Schedule to ensure volunteers are well-versed and well-informed of the event, their tasks, responsibilities, break times
  • Be present onsite at all times during the event
  • Manage the Fair wrap up (‘Thank You’ communications, gather volunteer feedback, issue confirmation of hours certificates when requested).

Position Specifications

It is essential that the Volunteer Coordinator has:

  • A minimum of 3+ years experience in volunteer management, community outreach, event or staff management
  • People Management Skills: Experience managing groups of people - skilled in communicating, coordinating, leading and motivating groups of people to achieve a common goal
  • Agile, resourceful, and autonomous with high level organizational skills
  • Strong ability to prioritize, with superior attention to details 
  • Ability to perform under pressure in a demanding and fast-paced large-scale event with calm and poise
  • A natural problem solver 
  • Excellent computer skills
  • Be available to work flexible hours

It is desirable that the Volunteer Coordinator has:

  • Prior experience managing volunteers in similar cultural events and festivals
  • Knowledge of the goals and activities of TOAF
  • Familiarity with Nathan Phillips Square venue and operations
  • Familiarity with Volunteer management software
  • Previous experience with staff and/or volunteer recruitment or marketing outreach
  • AODA training and experience working with people with disabilities

How to Apply

Please email [email protected] with “Volunteer Coordinator Application (Your Name)” in the email subject line and include:

  • Your resume
  • A cover letter (max. 1 page) addressed to anahita azrahimi, Executive & Creative Director, that addresses why you would like to work for TOAF and illustrates how your skills, knowledge and experience match the duties and qualifications
  • If you are contacted for an interview, you will be asked to provide 2 work references with current contact information

Student Opportunities

Students studying Arts Management, Hospitality, Event Design & Production, Theatre Production & Design or related fields are welcome to submit their resumes to [email protected] for upcoming opportunities. In your email, please let us know the details of your co-op or internship (duration and start dates), if you are interested in a paid or unpaid positition, and if you are eligible for Canada Summer Jobs (see details below). We'd be happy to keep your resume on file and will be in touch if a fitting opportunity becomes available to invite you for an interview.

Canada Summer Jobs Eligibility

  • Candidate is between 15 and 30 years of age (inclusive) at the start of employment;
  • Candidate is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
  • Candidate is legally entitled to work according to the relevant provincial / territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Digital & Family Programs Lead

Hours: Full-time, 12 week contract
Start Date: May 9, 2023
Salary & Benefits: $18/hour 
Deadline to Apply: Applications will be accepted on an ongoing basis until the position is filled

Work Location & Schedule

  • Most work will take place at the TOAF office (401 Richmond Street West, Toronto)
  • Some work will be completed virtually over Zoom, phone, Slack and Google Drive.
  • Occasional evenings/weekends (hours will be adjusted accordingly)

Your Role

In the Digital & Family Programs Lead Role, you will report to the Operations Manager and work closely with the Marketing & Programming Coordinator and TOAF team to support the Online Fair and Kids programming.

Prior to the Fair

  • Collecting program information and content from participating artists and curators (artist statements, bios, images, video content, etc.)
  • Build a contact list for artists involved in digital & family programs
  • Supporting the technical aspects of online programs - creating Zoom webinars, running Instagram Lives, preparing partners with technical information, dry-runs, event invitations and sign ups etc.
  • Assist the Marketing & Programming Coordinator with implementation, engagement and audience tracking on social media before, during and after digital programs
  • Preparation of kids art collecting program (soliciting donations, building dedicated web page, creating onsite binder, artist communications, program outreach/promotions, inventory management plan)
  • Artist Communications: ensuring artists involved in digital and family programs have the information and tools they need to be successful
  • Collecting materials and implementing Artist Spotlight Packages and blog writing
  • Attend programming meetings with the TOAF team and external stakeholders as needed
  • Proofread newsletters and other copy as needed
  • Support website updates, proofing reading and link checking
  • Support audience outreach for Fair programs by sending Share Kits to Community Partners and tracking their reach
  • Support in drafting and implementing event listings for each program

During the Fair

  • Run the kids art collecting program onsite (Budding Art Buyers), ensuring volunteers are briefed, collecting donation, managing cash sales and inventory management
  • Daily program (family programs and signage) set up and take down
  • Help document Art Talks, Art Tours, kids programming, performances, artists, visitors, sponsor presence, branding, including capturing audience attendance etc.
  • Support the distribution of the Fair Guide on site and pre-show
  • Sponsor recognition on site and via social media channels and newsletters
  • Support in calculating reach numbers to contributing to final reports

Requirements

  • Understands the nuances of stakeholder communications and is professional, friendly, welcoming, and inviting in written and verbal communications
  • Well-versed in social media platforms (Instagram, Facebook)
  • Experience with running virtual events, familiarity with digital event tools and platforms (Zoom, Eventbrite, Instagram Live, Video Captioning Tools etc.)
  • Highly developed writing and communication skills
  • Ability to think creatively, work independently, and take initiative is a must
  • Experience editing and captioning videos, knowledge of Adobe Creative Suite and photoshop an asset
  • Familiarity with WordPress or basic web editing knowledge is an asset
  • An interest or background in visual arts is an asset
  • Experience in production and/or events is an asset

How to Apply

Please email [email protected] with “Digital & Family Programs Lead Application (Your Name)” in the email subject line and include:

  • Your resume
  • A cover letter (max. 1 page) addressed to anahita azrahimi, Executive & Creative Director, that addresses why you would like to work for TOAF and illustrates how your skills, knowledge and experience match the duties and qualifications
  • If you are contacted for an interview, you will be asked to provide 2 work references with current contact information

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Applicants selected for an interview will be required to provide 2 work references with current contact information. We are an equal opportunity employer.

About Toronto Outdoor Art Fair

Toronto Outdoor Art Fair (TOAF) is Canada’s leading contemporary, juried, outdoor and online art fair. Founded in 1961, the Fair was established to put visual artists and makers in direct contact with the public and nurture artistic excellence and entrepreneurship. For 60 years, TOAF has been instrumental in launching artists’ careers and bringing art into people’s everyday lives. This free public event has showcased 350+ visual artists and makers and attracted 150,000 visitors to Nathan Phillips Square each year. The Fair continues to connect artists and art lovers through year-long showcases, income generation and discovery opportunities for independent artists. The Toronto Outdoor Art Fair is a registered charitable nonprofit organization.

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